Procurement Policy

Procurement Policy

Purpose of HHA’s Procurement policy:

  •  Provide for the fair and equitable treatment of all persons or firms involved in purchasing by the Authority
  • Assure that goods, services and construction are procured efficiently, effectively, and at prices most favorable to the HHA
  • Promote competition in contracting
  • Provide safe guards in maintaining a procurement system of quality and integrity, and 
  • Assure that HHA purchases are in full compliance with applicable Federal standards, HUD regulations, and State and local laws.

Applicability of Policy

  • applies to all contracts for the procurement of supplies, equipment, services and construction entered into by the HHA
  • applies to every expenditure of public funds by the HHA for public purchasing, irrespective of the source of funds, including contracts which do not involve an obligation of funds. 

Who is in charge of Procurement Activity

  • The President or other individuals authorized by the President

Request for Proposals (RFP)

It is the HHA’s general method of solicitation  and shall clearly identify the relative importance of price and other evaluation factors and sub-factors, including the weight given to each technical factor and sub-factor. 

  • Proposals shall be evaluated only on the criteria stated in the RFP.
  • MBE/WBE/Section 3 goals shall be included as an evaluation factor in the RFP’s to the maximum extent feasible.

Cost and Price Analysis

  • Shall be performed for all procurement actions
  • The degree of analysis depends on the facts surrounding each procurement in accordance with HUD Handbook 7460.8 Rev. 2- Section 10-3.

Inter Governmental Agreement

  • HHA may enter into state and local inter-governmental agreements to procure or use common goods and services. More detailed information of the above topics and Information regarding Types of Contracts/Specifications/Contractor Qualifications and Duties and Equal Employment Opportunity can be found in the Procurement Policy
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